Personal Record Changes

person search iconDirectory Information

Public Directory Information

The University of Nebraska defines the following student information as public directory information:

  • Student name
  • Year at the university (fr, so, jr, sr, etc.)
  • Dates of attendance
  • Academic college and major field of study
  • Enrollment status, (e.G. Undergraduate or graduate; full-time or part-time)
  • Participation in officially recognized activities and sports
  • Degrees
  • Honors and awards received
  • Most recent educational agency or institution attended

Directory information will be available to the public upon request and may be included in student directories published electronically. However, students have the right to have directory information withheld from the public, if they so desire.

Non-Public Directory Information

The University of Nebraska defines the following student information as non-public directory information:

  • Local address
  • Permanent address
  • Telephone listings
  • University email address.

Non-public directory information is not available to the public, but is available to any University Official or student.  However, if the student has indicated to restrict their data, then University Officials can only access the information when needed for educational purposes.

Restrict Directory Information Access

You can change your privacy (FERPA) option online through MyRED or by contacting the Office of the University Registrar, 107 Canfield Administration Building South, (402) 472-3635. This directory information restriction is good until you notify the University to remove it. Directory information already included in hard copy publications will be removed at the next printing of the hard copy publication.

See Official Policy

 

house add iconAddress Changes

You are responsible for notifying the University of any address change. Please process address changes promptly to keep your University record current and to insure that you receive University mailings.

You can update your personal information such as addresses, phone numbers, and e-mail addresses at any time using MyRED, or in person at the Office of the University Registrar, 107 Canfield Administration Building South during regular business hours.

Current/Local addresses will be used as the mailing address for students during the semester in progress. Permanent addresses will be used when classes are not in session. A photo ID and signature are required to process a change of address at the Office of the University Registrar, 107 Administration Building South.

All students are required to register an e-mail address with the University. This e-mail address must be kept current and may be updated through MyRED.

Normally we will use the personal e-mail address you specify, but if you designate a different e-mail address type as preferred, that is the one we will use. A photo ID is required to process an e-mail address change in person at the Office of the University Registrar, 107 Canfield Administration Building South.

See Official Policy

speech bubble favorite iconPreferred Name

Students are required to provide their full legal name at the time of admission. However, they should be able to indicate how they would like to be addressed within the campus community regardless of their legal name.  Therefore, as long as the use of an individual’s “preferred name” is not for the purposes of misrepresentation or falsification, it will be accommodated for campus use and documents except where the use of the individual’s legal name is required for university business or legal need. The legal name will still be required and used for all official, external communication.

Students will be able to designate a preferred name within MyRED. No legal documentation is required to make a change to the first and/or middle name used as a preferred name.

Preferred Name will appear:

  • Rosters (class, correction, grade)
  • Blackboard or Canvas
  • NCard (front)

Legal Name will appear:

  • Official/unofficial transcripts
  • Student Clearinghouse
  • 1098T documentation
  • Scholarships/Financial Aid Processing
  • Student Consolidated Bills
  • NCard (back)

See Official Policy

 

speech bubble warning iconName Change

To change your name or correct the spelling of your name on your academic records, submit legal documentation to the Office of the University Registrar, 107 Canfield Administration Building South. Legal documentation may include Certificate of Marriage, Court Order or Decree, Driver’s License, Passport/Visa, or any other official government document.

See Official Policy

gender iconGender Changes

To change your sex, submit legal documentation to the Office of the University Registrar, 107 Canfield Administration Building South. Legal documentation may include a Nebraska Driver’s License, a Birth Certificate or Passport with your identified sex. If you have a Driver’s License from a state besides Nebraska, you may use that as legal documentation along with a physician’s certification.

See Official Policy

 

closed lock iconSocial Security Number Change

To change or correct your Social Security Number, bring your Social Security Card to the Office of the University Registrar, 107 Canfield Administration Building South.

person settings iconAdvisor Change

To change or correct the listing for your college advisor, go to your college dean's office or your college's advising center and complete a "College-Degree-Major-advisor Change Form" (CDMA) .

 

building iconCollege Change

Obtain a "College-Degree-Major-advisor Change Form" (CDMA) from your current college dean's office, your college's advising center, or from the Office of the University Registrar, 107 Canfield Administration Building South. Follow the procedures listed on the form. The dean of your new college may require you to have an appointment with an advisor at the time of admission.

book iconMajor Change

To change your major, go to your college dean's office or your college's advising center and complete a "College Degree Major Advisor Change" form (CDMA).

 

travel bag iconChange of Campus

If you are attending or have attended UNK, UNMC, or UNO and are applying for admission as a degree-seeking student at University of Nebraska-Lincoln, you must process the online Change of Campus Request Form and an Application for Admission. The Application for Admission is also available at the Office of Admissions, 1410 Q Street, Lincoln, NE 68588-0417.

angel iconPolicy on Release of Academic Information for Deceased Students

The Office of the University Registrar will evaluate each request for the release of a transcript or other academic records of a deceased student on the individual merits of that request.  The University of Nebraska-Lincoln reserves the right to deny the request in whole or to release only part of the academic records that are requested.  The decision will be based on what is deemed to be in the best interest of University of Nebraska-Lincoln.

Minimum requirements for any release of academic information include: confirmation of the student's death proved to the satisfaction of University of Nebraska-Lincoln and the Office of the University Registrar; a written request indicating what academic records are being requested, why they are being requested and from whom it is being requested (news media, family, researcher, etc.). The requester assumes the burden of proof regarding who they are and what their interest is in the academic records of the deceased student.  Requests for academic records using descriptions of 'all', ‘entire’, or other similar words or phrases will be interpreted as requests for the academic transcript.

See Official Policy

 

lock icon Notice of FERPA Rights: Student Records and Privacy

Go to UNL's FERPA site

The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records.  (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.)  These rights include:

  1. The right to inspect and review the student's education records within 45 days after the day the University of Nebraska-Lincoln (UNL) receives a request for access.  A student should submit to the university registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect.  The school official will make arrangements for access and notify the student of the time and place where the records may be inspected.  If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

A student who wishes to ask University of Nebraska-Lincoln to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.

If University of Nebraska-Lincoln decides not to amend the record as requested, University of Nebraska-Lincoln will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  1. The right to provide written consent before University of Nebraska-Lincoln discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent. 

University of Nebraska-Lincoln discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. 

A school official is a person employed by University of Nebraska-Lincoln in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of regents; or a student serving on an official committee, such as a disciplinary or grievance committee.  A school official also may include a volunteer or contractor outside of University of Nebraska-Lincoln who performs an institutional service of function for which University of Nebraska-Lincoln would otherwise use its own employees and who is under the direct control University of Nebraska-Lincoln with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another University of Nebraska-Lincoln official in performing his or her tasks.  A University of Nebraska-Lincoln official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for University of Nebraska-Lincoln.

Upon request, the school also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by University of Nebraska-Lincoln to comply with the requirements of FERPA. 
The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC  20202

FERPA permits the disclosure of students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations.  Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure.  Eligible students have a right to inspect and review the record of disclosures.  A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student –

  • To other school officials, including teachers, within the University of Nebraska-Lincoln whom the school has determined to have legitimate educational interests.  This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
  • To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34.  (§99.31(a)(2)) 
  • To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university’s State-supported education programs.  Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs.  These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf.  (§§99.31(a)(3) and 99.35)
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid.  (§99.31(a)(4))
  • To organizations conducting studies for, or on behalf of, the school, in order to:  (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction.  (§99.31(a)(6))
  • To accrediting organizations to carry out their accrediting functions.  ((§99.31(a)(7))
  • To parents of an eligible student if the student is a dependent for IRS tax purposes.  (§99.31(a)(8))
  • To comply with a judicial order or lawfully issued subpoena.  (§99.31(a)(9))
  • To appropriate officials in connection with a health or safety emergency, subject to §99.36.  (§99.31(a)(10))
  • Information the school has designated as “directory information” under §99.37.  (§99.31(a)(11))
  • To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39.  The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding.  (§99.31(a)(13))
  • To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him

Directory Information

The University of Nebraska defines the following student information as public directory information:  (§99.31(a)(14))

  • Student name,
  • Local address
  • Permanent address
  • Telephone listings
  • Year at the University (Fr, So, Jr, Sr, etc.)
  • Dates of attendance
  • Academic college and major field of study, enrollment status, (e.g. undergraduate or graduate; full-time or part-time)
  • Participation in officially recognized activities and sports
  • Degrees, honors and awards received and most recent educational agency or institution attended

Directory information will be available to the public upon request and may be included in student directories published electronically. However, students have the right to have directory information withheld from the public, if they so desire.

Students can change their privacy (FERPA) option online through MyRED or by contacting:

Office of the University Registrar
107 Canfield Administration Building South
(402) 472-3635

Full copy of Regents Policy 5.10 "Student Information and the Family Educational Rights and Privacy Act of 1974 (FERPA)". 

Read More on UNL's FERPA site.

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