Parent and Guest Access | Office of the University Registrar

Viewing Student FERPA Release Information

Last Updated: July 5, 2024

Step 1.

To begin, login to MyRed using your NUID and password.

View of MyRED Log in page with a section for NUID, Password, a Log In button, and 'a forgot your password?' button underneath.

Step 2.

Make sure you are on the Advisor tab. You can view FERPA information by searching for the student, on the “My Advisees” tab, or the “Committees” tab.

View of the Advisor Home Page, My Advisees tab, Committees tab, and a Student Lookup box in the middle of the screen with a search button to the left of the lookup box.

Step 3.

Once on the “My Advisees” Tab, you should see your Advisee List. Locate the student and click the drop down arrow by the NUID.

View of a circled drop down arrow that is to the right of the student's listed NUID on the My Advisees Page.

Step 4.

Choose the Guest FERPA Access link from the drop down menu.

Guest FERPA Access is circled under the NUID dropdown.

Step 5.

A pop-up window will appear. Verify the Academic Institution and Student ID and click Search.

Sailpoint Lookup search screen with NUID in the ID field

Step 6.

If a student has created a Parent/Guest Account the account will be visible as shown below.

An arrow is pointed to the Guest Info box that is circled. The Guest Info includes Guest ID, Last Name, First Name, Email, Secret Key, and Active Status.

Step 7.

You can view the guest access history by clicking the View Permission History link.

View Permission History button is circled under the current access table at the bottom of the screen.

Step 8.

The Guest Access History shows the Date and Time the account was created, the Full Name of the person the access was granted to, Telephone number and Email Address, the Access that have been granted (both In Person and Online), Added Accesses, Removed Accesses, and a What Changed column.

In Person Permission and Online Permission boxes are circled and arrows are pointing to the boxes. Permissions included are academic, financial, and student account related permissions.

Options to be granted to Parent/Guest account for In Person or Phone/Email conversations:

Student Account Records: Tuition, Fees, Payments, Collections, etc.
Student Records: Admissions, Biographical Data, Address, Pictures, Holds, Status, Disciplinary Records, etc.
Academic Records: Final Grades, Classes, GPA, Advising, Transfer Work, etc.
Financial Aid Records: All Financial Aid information.

Options to be granted to Parent/Guest account for Online Viewing:

Student Accounts: On-line Bill Payment, View Bills, View Account Activity, View Payment History & 1098T Forms
Student Records: View Class Schedule, Printer-friendly Class Schedule, View Final Grades & Printer-friendly Grades.
Personal Information: View Addresses, View Phone Numbers, View Email Addresses & View Student To-Do
Financial Aid: View Financial Aid & Student To-Do Lists.

** If 'in person' or 'on the phone' or 'email' communications have been authorized by the student as identified in the In Person column, the parent/guest will need to prove to the satisfaction of the office representative that they are who they purport to be. This may be accomplished by any and all means available including, but not limited to, questions verifying identity, photo id, telephone, email address, and secret key.**

Step 9.

When a student deletes a Parent/Guest Access it will show the guest access id and say “Deleted” in red. Clicking on the link you will allow you to see the time and date the student deleted the account.