To Add an Instructor
Upon opening the section editor window, it will look similar to the below image.
To change or add an instructor, click the pencil icon next to Instructor.
Instructor: After clicking the pencil icon, a small window will appear. Click the drop down box under the Instructor heading and select Other.
Search for the instructor by name or NUID. We suggest using NUID to find an instructor, all instructors listed in the student information system will be available to search, and not just those within your college or department.
Search for the instructor by their NUID.
Alternatively, you can search for an instructor by their Chosen/Preferred Name.
There are some other areas on this window to verify. These are the Role, % Responsible, Grade Roster Access and Print next to the instructor’s name.
Role: Assign the instructor the correct role. Click on the drop down box and choose the appropriate option. The options listed are: Primary Instructor, Secondary Instructor, Teaching Assistant, and Course Administrator.
% Responsible: Assign the instructor a percentage of responsibility. % Responsible must equal 100.
If you have more than one instructor, you can divide the % Responsible however you see fit, (ex. 50/50, 75/25, 60/40 etc.,) however it must equal 100%. CLSS will not allow a % Responsible row to be blank. If one instructor has 100, any additional instructors must have a 0 entered into the % Responsible box. Please see the example below.
Grade Roster Access: If there is an instructor assigned, you must also give them grade roster access. This is done by selecting Approve under the Grade Roster Access section.
If you have more than one instructor, Grade Roster Access can only be assigned to one instructor at a time. Grade Roster Access cannot be given to more than one instructor at a time. Grade Roster Access can be changed at point in CLSS. Simply remove the Approve option from the current instructor and change it to (None Assigned). You can then give another instructor access by removing (None Assigned) and change it to Approve.
Print: The Print check box refers to whether the instructor’s name is listed in the class schedule or hidden from the class schedule. When the box is checked, anyone who searches this class section will be able to see the instructor. When the box is NOT checked, anyone who searches this class section will NOT be able to see the instructor.
To save changes, click the Accept button.
Instructor changes can now be seen on the section editing screen. Once all changes have been made, click Save Section to save and initiate workflow.
Changing or Switching an Instructor
To change or switch an instructor from one person to another person, repeat the above listed steps, searching and selecting the appropriate replacement instructor.
Adding Multiple Instructors
Some sections require multiple instructors or multiple people to have access to the course. This can be done by opening the Instructors editing window, as described above. Once it is open, click the plus sign in the right corner of the box. This will create a new row for a new instructor listing.
Repeat the same steps as before with this row to input the appropriate Instructor, Role, % Responsible, Grade Roster Access, and whether or not the instructor should be Printed on the class schedule. There is currently an unlimited number of instructors that can be added to a class section.
Removing Instructor(s)
Removing an instructor follows similar steps to Adding an Instructor. Find the appropriate class section and click the pencil icon to the right of the Instructor section. Once the instructor box is open, to the far right on the instructor row, there is a trash can icon. Click on the trash can to remove the instructor. If there is more than one instructor listed, you can either remove one instructor or all of the instructors. If only one instructor is removed, make sure that the remaining instructor's % Responsible is listed as 100 and they have Approve listed for Grade Roster Access. If all of the instructors are removed, the instructor listing will default to "Staff."
Can't Find an Instructor?
New hires are not immediately loaded into CLSS. If the desired instructor cannot be located, please place the instructor(s) in the Internal Notes or Comments for OUR box. Please include:
- Full Name
- NUID
- Role
- % Responsible
- If they should have Grade Roster Approval Access
- Whether they should have Print or No Print
Once done, click Save Section and initiate workflow.
